Document Management

Apr 14 / Michelle Unger
Just finished up doing the family tax returns and I was thinking about paper. We definitely use less paper as the items needed for tax time are almost exclusively pdfs and even receipts which can be emailed or scanned. I still feel like I have too much paper and/or I don’t have it organized efficiently. If I feel this way in my small business and personal area, I can only imagine how bigger organizations feel about paper and organizing their documents so they can be found more easily. 
Although it’s not all technically “paper”, the amount of data that is created is on the rise each day. Your organization might produce anywhere from dozens to hundreds of thousands of new documents, spreadsheets, forms, and videos every day. Information about employees, business, customers, operations, marketing etc. should be kept organized for easy accessibility and timely insights.

A document management system in the cloud can be the best way to manage data. They also serve other purposes apart from managing data. They can be adaptive learning platforms for employees where they can access the information they need in the right sequence. Power search features in these platforms have made it easy to access any file across the organization. Employees can also collaborate easily over all forms of data.

Document management systems have evolved into robust products that even offer analytics capabilities for all structured data.

Has your organization made the leap to using cloud document management? Give us some feedback on your experience here and we will share out at a future newsletter.
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